Marching Band Workshop Reporting Info

I.  Residence Hall Availability

All band students may begin checking into residence halls as early as Saturday, August 15 at 9:00 a.m.  Note that most freshmen that are participating in Boiler Gold Rush will also be checking in early, so expect some delays and lines as you move through the process.  You do not need to contact your hall to arrange for an early check-in or make any other arrangements beyond what your housing unit has asked you to do.  Remember that the early check-in fees as described in our Course Offerings booklet are payable to your residence hall at check-in.  Do not send any housing fees to the band office.  Students living in off-campus housing will need to make their own arrangements with landlords for check-in to residences.

II.  Boiler Gold Rush

A reminder to ALL freshmen that you will participate in the main sessions of Boiler Gold Rush as a part of your Marching Band Workshop schedule.  DO NOT register for Boiler Gold Rush – you are already scheduled for your sessions through the Band Office.  If your parents are helping you move in, it is to their advantage to try to attend one of the introductory sessions for parents on August 15 and 16 (Saturday or Sunday) at 3:30 p.m. on either day in Elliott Hall.  Details on student sessions are contained in the schedule printed later in this sheet.

III.  STAR/Marching Auditions

All Freshmen are required to attend the STAR program during the summer to get important information regarding Purdue class registration. New students (winds only) will also do a playing audition during your STAR visit. Percussion will audition during band camp.  To schedule an audition appointment, contact Pat Newton at 765 494-0770.  Music audition information can be found on our Purdue band website-www.purdue.edu/bands.  Auditions will be held between the hours of 10 a.m. and 4:30 p.m. in Room 136 of Elliott Hall.  We also have faculty available who are ready to answer any questions you may have.  Also, remember to sign up for BAND 110 when you register for your fall semester classes.  Marching assessments take place during the entire week of band camp.

IV.  Instrument/Equipment Sign-out

We have instruments available for students who play mellophone, baritone, sousaphone, or percussion, as well as equipment for Golden Silks and Goldusters.  These materials can be signed out at camp prior to the meeting on Sunday afternoon (all freshmen), or Tuesday morning (upperclassmen).  There may be a few instruments available over the summer, although this is limited due to the fact that most instruments are undergoing regular maintenance during the summer.  Feel free to inquire about available instruments during your STAR visit.

V.  Return of Special Forms

It is essential that EVERYONE complete and return the special forms that you were sent with this mailing AS SOON AS POSSIBLE!  This would include the medical form, uniform sizing form, and the Auxiliary Units information form (twirlers, flags, and dancers only).  All forms can be returned in one envelope addressed to us here at University Bands as noted on the forms.  The sooner you get the forms back, the better, as it really helps us in the planning for camp.  Note that you will NOT be able to participate in camp without a FULLY COMPLETED AND SIGNED medical form in your file.  Don’t procrastinate – do it NOW!

VI.  Upperclassman Report Schedule

ALL upperclassmen that have been members of or tried out for the marching band previously (other than Auxiliaries and percussionists) should report to Elliott Hall on Tuesday, August 18 between 8:30 and 9:30 a.m.  Signs will direct you to the registration table.  You will sign in, pick up your materials, and then report to Room 15 at 10:00 a.m. for a special meeting and playing session.  You should have signed out an instrument if you need to prior to this meeting.  NOTE:  IF YOU ARE A FIRST-TIME AUDITIONER, YOU SHOULD FOLLOW THE FRESHMAN SCHEDULE BELOW! 

VII.  Percussion/Auxiliary Reporting Schedule

If you play a percussion instrument, no matter what year you are in school, you should report to Elliott Hall of Music on Sunday, August 16.  Follow the signs to the registration table, sign in and pick up your materials between 12 noon and 1 p.m.  Once that process is completed, all students and any parents who wish to attend should report to Room 15 for a special meeting at 1 p.m.  After that introductory meeting, the same meeting as we will offer everyone else later in the day, percussionists will do their playing auditions in Room 30.   After auditions and the meetings, you will begin work with your units, and will practice until 9:30 p.m. (with a dinner break).  You will start up again at 8:30 a.m. on Monday morning according to the schedule you will receive when you check in.  It would be a good idea to eat lunch before reporting for check-in, as you will not have time to do so once you report to Elliott Hall.  To help you do that, Tau Beta Sigma, our band sorority, will be offering a lunch in room 15 for candidates and family members starting at 11 a.m.  See the special brochure you received and the note in Section VIII below for details.  NOTE:  Freshmen in this group will report to Boiler Gold Rush activities with the rest of the freshmen members as indicated in the schedule below for freshmen.  You will rejoin your units after these sessions are completed.  Since all freshmen are involved in these activities, you will not miss anything nor will you get behind in your audition process.

Auxiliary members will report to Elliott Hall of Music on Monday, August 17th at 8:30a.m.  After a brief meeting, you will begin working with your instructor.  A detailed schedule will be sent to you by your instructor sometime during the summer.

VIII.  Freshman/New Member Reporting Schedule

If you are a freshman or a person new to the marching band (that is, you have never auditioned for our marching band before), you will report on Sunday, August 16.  What time you report depends on your section(see percussion reporting schedule).  For the first few days of camp, you will follow a separate schedule from the other new members, although all freshmen will attend the Boiler Gold Rush activities together.  If you plan any instrument other than percussion, you will report at 5:00 p.m. as noted below.

Our band sorority, Tau Beta Sigma, is hosting an optional get-acquainted luncheon at Elliott Hall in Room 15 at 11:30am for all new members and their families who are interested.  There is no cost, and we ask that you clip off the reservation slip on the enclosed luncheon announcement and return it with your other paperwork so TBS has some idea of how many to expect for the luncheon.  A reminder that Boiler Gold Rush family orientation sessions will be offered at 3:30 p.m. in Elliott Hall for those who wish to attend.

At 5:00 p.m., marching band check-in begins in Elliott Hall (follow the signs) for all freshmen and new members not already checked in, and will run until 6 p.m.  If you need to sign out a school-owned instrument, try to be early for this check-in so you have time to get everything taken care of.  If you are done early, you can grab a quick bite to eat before the big introductory meeting in Room 15 at 6:30 p.m.  ALL new members (other than those discussed in section VII above) are required to attend this session, and parents are invited to attend as well.  We will run through the entire camp week with you, introduce staff, answer questions, etc.  It will get you started in the right (actually the left) foot and set the tone for the entire week.  Immediately after the meeting – around 7:30 p.m., you will begin your marching band training experience with our faculty and student leaders at our drill field.  After that rehearsal you are done for the evening, although Kappa Kappa Psi, our band fraternity, will have punch and cookies in Room 15 so you can meet your fellow freshmen and students leaders socially.

On Monday, you will report back to Elliot Hall Room 15 by 8:30 a.m., have a short session with your student leaders, then move to Slayter Center as a group for the Boiler Gold Rush spirit session.  After this session, you will head to the drill field as we continue to teach you our approach to marching.  The rest of the week’s schedule will be included in the handbook you receive when you check in.

IX.  Summary

If you have read through all of the above sections, you should have a pretty good idea of how the camp week will get started and when you are expected to join us.  The complete details of the week will be in the Marching Band Handbook you will receive when you check in.  In general, we work daily from 8:30 a.m. until 9:00 p.m., with breaks for lunch and dinner.  The week is not all work and no play, and you will not be on the field that entire time.  You will meet various university officials from the president to new head football coach Danny Hope, you’ll get a campus tour with the upperclassmen, have a cook-out lunch, an end of camp dance, and many other things.  It is a busy week, but not a daunting one.  Your best approach is to relax and “go with the flow”.  If you work hard and listen to your student leaders, there is no reason why you can’t qualify for membership in the “All-American” Marching Band!  If you spend time worrying about being good enough or having the right skills, you won’t get the enjoyment out of the week that you should.  Freshmen, it certainly is a new experience for you and you will be learning some things that will be different from your high school band experience.  You are moving on to a new phase of your musical career, and college bands are different.  Be open minded and ready to embrace new ideas and traditions.  The memories you will have of your years in the AAMB will be ones you will treasure for years to come.

If you have any concerns, questions, worries, etc., please do not hesitate to contact us at (765) 494-0770, email Professor Jay Gephart at jsgephart@purdue.edu or contact your student leader, who by now should have contacted you and discussed the marching band experience with you.  If you have not heard from your section or rank leaders, let us know and we’ll see that they contact you.  You are about to audition for one of the finest, most respected musical ensembles in the world, and you have the talent to be a part of this great band and to participate in all of the wonderful experiences that come with membership.  Come ready to work and we’ll teach you what you need to know!  See you in August!

2009 “ALL-AMERICAN” MARCHING BAND
WORKSHOP SCHEDULE

Friday-Sunday, August 14 – 16

8:00 a.m.                     Student Leaders & 10’s – check-in, Band Lounge, for a 2 ½ day Leadership
                                    Workshop  (Student Leaders Only: Thursday night cook-out at the home of Tom Miller in
Cicero, Indiana on Morse Reservoir.  Transportation from campus will be provided.)

Sunday, August 16

10:00 a.m. - Noon       Open practice for all percussion candidates – Room 30

11:00 a.m. – 1:00 p.m.            Tau Beta Sigma – new member’s luncheon

• All new members and parents are invited to this “get acquainted” luncheon.  Lunch is FREE!

12:00 noon                  ALL percussionists check-in in the Band Lounge – Room 37

1:00 p.m.                     Percussion meeting – Room 15

1:30 p.m.                     Percussionists report to Room 30 for auditions

• Auditions will run until approx. 9:30 p.m.

• Dinner break on your own

5:00 p.m.                     ALL NEW candidates, except percussionists, check-in in the Band Lounge

• Complete the check-in procedure by 6:15 p.m.

• Check-out University owned, large instruments from the Supply Office – Room 35

6:30 p.m.                     INTRODUCTORY MEETING FOR ALL NEW MEMBERS in Room 15
                                    (parents are welcome and encouraged to attend)

• Introduction of band staff

• Highlights of camp week and the season

• Immediately following this meeting, new wind players will walk with student leaders to Hull Drill Field for the 1st marching fundamentals rehearsal, weather permitting.  Appropriate marching footwear would be tennis shoes and socks. Wind players who have not yet done a playing audition, will remain in Room 15 to warm-up for the playing audition.  Immediately after the playing audition, join the group at Hull Drill Field for the marching rehearsal.

• Kappa Kappa Psi and TBS will host a freshman mixer at Hull Drill Field immediately following the rehearsal (9:00 p.m.)  After the mixer, students are finished for the evening.

Monday, August 17

7:45 a.m.                     Staff & Student Leaders/10’s meeting – Room 15

8:00 a.m.                     AUXILIARIES:  Goldusters, Boilerette Twirling Team, Solo Twirlers,
and Golden Silks check-in, Band Lounge

8:30 a.m.                     WINDS/PERCUSSION:  Marching fundamentals at Hull Field

Boilerette Twirling Team, Solo Twirlers, Goldusters, Golden Silks

• Sectionals at designated locations

9:30 a.m.                     Student leaders depart for Boiler Gold Rush (BGR) session

10:00 a.m.                   WINDS/PERCUSSION/AUXILIARIES: Slayter Center for BGR session entitled “An Up-close Look at Purdue”.  Student Leaders will be the pep band for this session.  (Rain site is Elliott Hall of Music.)

11:00 a.m.                   Morning rehearsals continue

• Wind players remain at Slayter for 1st music rehearsal

• Percussionists report to Alcatraz for music rehearsal

• Auxiliaries – sectionals at designated locations

12:00 noon – 1:30 p.m.           LUNCH BREAK

1:30 p.m.                     WINDS - Slayter stage for music rehearsal

• Warm-ups, Pre-Game & Stands music

                                    PERCUSSION - music sectionals at Alcatraz
                                    AUXILIARIES – sectionals at designated locations

3:30 p.m.                     WINDS – Marching fundamentals at Hull Field
PERCUSSION – continue music sectionals at Alcatraz
                                    AUXILIARIES – continue sectionals at designated locations

5:00 p.m. – 6:30 p.m.              DINNER BREAK

6:30 p.m.                     WINDS/PERCUSSION/AUXILIARIES:  Marching fundamentals at Hull Field

8:00 p.m.                     New member’s campus tour with Student Leaders

Tuesday, August 18

7:45 a.m.                     Staff & Student Leaders/10’s meeting – Room 15

8:00 a.m.                     BOILERETTE TWIRLING TEAM, SOLO TWIRLERS

• Photo shoot at designated location

8:30 a.m.                     RETURNING CANDIDATES

• Registration and check-in, Band Lounge.  The Supply Office will be open during this time.

                                    ROOKIE WINDS/STUDENT LEADERS/10’s

• Marching fundamentals at Hull Field

PERCUSSION

• Music sectionals at Alcatraz

AUXILIARIES

• Sectionals at designated locations

10:00 a.m.                   RETURNING CANDIDATES/STUDENT LEADERS/10’s

• Hull Field with instruments for meeting and marching fundamentals

ROOKIE WINDS

• Music rehearsal on Slayter stage

PERCUSSION

• Continue music sectionals at Alcatraz

AUXILIARIES

• Continue sectionals at designated locations

11:30 a.m. – 1:00 p.m.            LUNCH BREAK

1:00 p.m.                     RETURNING CANDIDATES

• Music Rehearsal, Room 15.  (Any upperclassman who has not played a music audition, will do so at this time.)

ROOKIE WINDS/STUDENT LEADERS/10’s

• Marching fundamentals at Hull Field

PERCUSSION

• Music sectionals with Drum Majors at Alcatraz

BOILERETTES, SOLO TWIRLERS and GOLDUSTERS 

• Team Building Session

GOLDEN SILKS

• Sectionals at designated locations

2:00 p.m.                     ALL UPPER CLASSMEN including Student Leaders/10’s

• Meet in front of the Hall of Music for the march to Hull Field

ROOKIE WINDS/PERCUSSION/AUXILIARIES

• Continue marching fundamentals at Hull Field

2:15 p.m.                     UPPER CLASSMEN AAMB - march to Hull Field

2:30 p.m.                     FULL BAND – “Getting to Know You” activities at Hull Field

3:00 p.m.                     FULL BAND – Marching fundamentals rehearsal at Hull Field

5:00 p.m. – 6:30 p.m.              DINNER BREAK

6:30 p.m.                     WINDS/PERCUSSION – Music rehearsal on Slayter stage

• Warm-ups, Pre-Game, Stands music, Halftime show #1

• Meet Dr. Sarah Sayger (Band Doctor)

• Meet head volleyball coach, Dave Shondell

6:30 p.m.                     AUXILIARIES

• Meet Dr. Sarah Sayger (Band Doctor)

• Sectionals at designated locations

• Meet head volleyball coach, Dave Shondell

9:00 p.m.                     Conclusion of the day’s band camp activities

Wednesday, August 19

7:45 a.m.                     Staff & Student Leaders/10’s meeting – Room 15

8:00 a.m.                     GOLDUSTERS

• Photo shoot at designated location

8:30 a.m.                     FULL BAND - Hull Field

• Welcome address by Dr. Tom Robinson, Vice President for Student Services

• Marching fundamentals at Hull Field

9:30 a.m.                     PERCUSSION – report to Alcatraz for music sectionals

10:30 a.m.                   WINDS – music rehearsal on Slayter stage

• Warm-ups, Pre-Game, Halftime shows #1 & #2

PERCUSSION – continue sectionals at Alcatraz
AUXILIARIES – sectionals at designated locations

11:30 a.m. – 1:00 p.m.            LUNCH BREAK

1:00 p.m.                     WINDS – music sectionals near Slayter as designated by Student Leaders

• Warm-ups, Pre-Game, Halftime shows - #1 & #2

                                    PERCUSSION – music sectionals at Alcatraz
AUXILIARIES – sectionals at designated locations

3:00 p.m.                     FULL BAND – on Slayter stage

• Meet Matt Rosenbarger (Purdue Police Department)

• After presentation:  Winds & Percussion remain for music rehearsal

• After presentation:  Auxiliaries – sectionals at designated locations

4:30 p.m. – 6:00 p.m.              DINNER BREAK

6:00 p.m.                     FULL BAND – marching fundamentals at Hull Field

7:30 p.m.                     FULL BAND – Orientation Session in Class of 50 Lecture Hall (no instruments)

• Meet head football coach, Danny Hope

• Meet band announcer, Roy Johnson

• Presentation – History and Traditions of the Purdue University “All-American” Marching Band

9:30 p.m.                     FULL BAND - Special “After Hours Band Night” sponsored by New Era at Follett’s Purdue Bookstore, at Purdue West Shopping Center

• Free food, cokes, and special discounts on textbooks and merchandise

• Pick up summer uniform hat as provided by Follett’s.

• Attendance is required!

• Open to band members only!

10:30 p.m.                   Conclusion of the day’s band camp activities

Thursday, August 20

7:45 a.m.                     Staff & Student Leaders/10’s meeting – Room 15

8:30 a.m.                     FULL BAND - Hull Field

• Full Band - marching fundamentals rehearsal

10:30 a.m.                   WINDS – music rehearsal on Slayter stage

• Warm-ups, Pre-Game, Halftime shows #1 & #3

AUXILIARIES – sectionals at designated locations
PERCUSSION – sectionals at Alcatraz

11:30 a.m. – 1:00 p.m.            LUNCH BREAK

1:00 p.m.                     WINDS – music sectionals near Slayter as designated by Student Leaders

• Warm-ups, Pre-Game, Halftime shows - #1 & #3

                                    PERCUSSION – music sectionals at Alcatraz
                                    AUXILIARIES – sectionals at designated locations

3:00 p.m.                     WINDS – music rehearsal on Slayter stage
PERCUSSION – continue music sectionals at Alcatraz
AUXILIARIES – continue sectionals at designated locations

4:30 p.m. – 6:00 p.m.              DINNER BREAK
                                                (Boilerette Twirling Team, Solo Twirlers, Goldusters - Mentor Picnic)

6:00 p.m.                     FULL BAND – marching fundamentals at Hull Field

7:30 p.m.                     FULL BAND – march back to Elliott Hall of Music from Hull Field

8:00 p.m.                     WINDS/PERCUSSION – music rehearsal in Room 15
                                    AUXILIARIES – sectionals at designated locations
                                    STUDENT LEADERS

• Discuss audition/selection concerns

• Final recommendations due by 9:30 p.m.

• Be available for staff to contact you with questions!

9:00 p.m.                     Conclusion of the day’s band camp activities

                                    STUDENT LEADER meeting in Room 30

Friday, August 21

8:00 a.m.                     Staff Meeting – Room 134B

8:30 a.m.                     FULL BAND – Room 15 (no instruments)

• Meet President of Purdue University, Dr. France Cordova  

• Final membership selections will be announced by Student Leaders at a location of their choice immediately following Dr. Cordova’s address.

9:00 a.m. – 11:00 a.m.             AUXILIARIES – Sectionals at designated locations
                                               
9:30 a.m.                     Those not selected for membership in the 2009 marching band report to
Room 15 for a special meeting with Professor Gephart
WINDS PERCUSSION – dismissed remainder of morning

10:45 a.m.                   STUDENT LEADERS depart from Elliott with Dr. Nave to play for the Football
Kickoff Luncheon at PMU North Ballroom (Play between 11:00 – 11:30 a.m., plus Hail Purdue at the conclusion. (Student Leader meeting during “down time”.)

11:00 a.m. – 1:30 p.m.            LUNCH BREAK

1:30 p.m.                     WINDS – music sectionals near Elliott as designated by Student Leaders

• Warm-ups, Pre-Game, Parent Preview, Halftime shows - #1 & #4

                                    PERCUSSION – music sectionals at Alcatraz
                                    AUXILIARIES – sectionals at designated locations

3:00 p.m.                     FULL BAND – music & marching rehearsal at Hull Field

• Prepare for Saturday evening performance

5:30 p.m.                     FULL BAND – march back to Elliott Hall of Music from Hull Field

6:00 p.m.                     Conclusion of the day’s band camp activities

Saturday, August 22

8:00 a.m.                     Staff & Student Leaders/10’s meeting – Room 15

8:30 a.m.                     FULL BAND meet at Elliott Hall of Music

• March from Elliott to Hull Field

• GAME DAY rehearsal - including music rehearsal, march to Slayter “Thrill on the Hill” concert, march to north stadium concert, seating in Ross-Ade Stadium, march to Fountain concert

• Purchase band shoes/boots and warm-ups from vendors during morning rehearsal at Hull Field.  Must have money to place an order

12:00 noon – 1:30 p.m.           LUNCH BREAK

1:30 p.m.                     FULL BAND – music rehearsal at Hull Field

• Rehearse for evening performance

2:30 p.m.                     FULL BAND – marching rehearsal at Hull Field

• Rehearse for evening performance

4:00 p.m. – 7:00 p.m.              DINNER BREAK & Clean-up for End of Camp performance

7:00 p.m.                     FULL BAND – meet at Elliott Hall of Music

7:20 p.m.                     FULL BAND – march from Elliott to Hull Field

7:30 p.m.                     END of CAMP PERFORMANCE at Hull Field

• Parents, friends, guests are all invited

• Music and marching demonstrations

8:30 p.m. – 11:00 p.m.            WELCOME BACK BASH at Hull Field

• Sponsored by KKY and TBS

• DJ and refreshments provided

• Showers required/deodorant requested!

• In case of rain, event will be moved to Room 15

Sunday, August 23

                                    Uniforms issued to specific groups – see schedule

• No formal activities.  Get ready for the start of classes!

Monday, August 24

7:30 a.m.                     Classes begin!

3:30 p.m. – 5:30 p.m.              AAMB regular rehearsal schedule begins

• Meet at this time daily in front of Elliot Hall of Music

• March to Hull Field for music/marching rehearsal

2009 AAMB SEASON CALENDAR

© Copyright 2009 Purdue University Trumpet Section, All rights reserved